MINUTES OF THE NEWPORT CITY COUNCIL MEETING ON
May 21, 2018

A meeting of the Newport City Council was held on May 21, 2018 at 6:00 PM in Council Chambers, City Hall, 200 S. Washington Avenue, Newport, Washington, with the following present:

Shirley Sands Mayor - Absent
Raymond King City Administrator
Nickole North Clerk/Treasurer
Mark Duxbury Police Chief
Tom Metzger City Attorney
Kenneth Smith Mayor Pro Tem
Nancy Hawks-Thompson Councilmember
Brad Hein Councilmember - Absent
Mark Zorica Councilmember
Keith Campbell Councilmember

At 6:00 PM, Mayor Sands called the meeting to order followed by roll call and the pledge of allegiance.  Councilmember Zorica moved to excuse Councilmember Heinís absence; Councilmember Smith seconded.  Motion carried.

APPROVAL OF AGENDA & MINUTES:

The public hearing for the purpose of declaring certain real property surplus as well as Resolution 05212018 were tabled to the next meeting due to some changes that need to be made.  Councilmember Campbell moved to approve the agenda as amended and minutes from the May 07, 2018 Council Meeting; Councilmember Smith seconded.  Motion carried.

MAYOR & COUNCIL COMMENTS:     

Mayor Sands read a letter of resignation for City Administrator King effective June 30th, 2018.  Mr. King has been an employee of the City of Newport for 40 years, which is the longest any employee has worked for the city.  He has worked his way up through the ranks and has a vast working knowledge of the public works departments as well as planning and ultimately made it to the City Administrator position.  Mr. King has been instrumental in receiving a great deal of grant funding to accomplish many exciting projects in the City over the years.  He and his knowledge will be greatly missed.  Mayor Sands has put together a committee to work together in finding the new City Administrator for the City of Newport.  The committee consists of herself, Mayor Pro Tem Campbell, City Administrator King, Clerk/Treasurer North, Police Chief Duxbury and Public Works Director North.

Mayor Sands also announced that the Rodeo Parade will be traveling along a different route for the next two years due to the bridge reconstruction on Highway 41.  The parade will go down Spokane Avenue instead of Washington Avenue to accommodate normal traffic flow.

 Councilmember Smith and Councilmember Thompson requested attending the upcoming Association of Washington Cities 85th Annual Conference in Yakima on June 26-29, 2018. 

 Councilmember Thompson stated that she attended the grand re-opening of Kellyís.  She said it was a lot of fun. 

Councilmember Campbell informed the Mayor and Council that long time citizen and attendee of the Council Meetings Danny Woelk had passed away last week.  His memorial service will be Friday at 1:00 PM at the Pineridge Church on 1st Street in Newport. 

POLICE CHIEF COMMENTS:

Chief Duxbury provided a law enforcement update.  There were 204 incidents reported in the City of Newport during April 2018.

AUDIENCE PARTICIPATION:

OLD BUSINESS:

Several citizens including Dallas Johnson, 9372 Coyote Trail, Newport, WA; Mary Upshaw, 3473 Scotia Road; Judy Campbell Fredrickson, 1312 Ashen Felter Bay Road, Newport were present to discuss the increase in fees for the Farmerís Market.  It was agreed that there was a miscommunication between former Farmerís Market member Nephi White and the Farmerís Market group.  They were told that there were multiple options, but it was implied that Option 1 was the only option that the City would consider and it was a done deal.  This was not the case and the Council had made a motion to table the matter and Mr. White was to come back to this meeting to discuss which option that the Farmerís Market chose or bring any option they may have back to the table.  Councilmembers had suggested a donation bucket at the events to help pay the fees.  Many people in the community including the Mayor and Council enjoy the Farmerís Market and want to see it stay in Newport.  It is important to follow policy and the purpose of increasing the fees was to bring the Farmerís Market event in line with other park rentals so that everyone is treated fairly and equally.  Councilmember Zorica offered to attend the Farmerís Market this coming Saturday to speak with the person in charge about the options.  Councilmember Zorica moved to table the Farmers Market rental request; Councilmember Campbell seconded.  Motion carried.

NEW BUSINESS: 

Councilmember Campbell moved to approve Ordinance 2045 authorizing certain improvements to the Cityís water system; declaring the estimated cost of the project; authorizing the issuance of a water and sewer revenue bond anticipation note of the City in the principal amount of not to exceed $1,430,000; to establish a line of credit to provide interim financing for the project; fixing the date, form, terms, maturity, covenants and interest rate for the note; and confirming the sale of the note to Mountain West Bank, Division of Glacier Bank; Councilmember Zorica seconded.  Motion carried.

Councilmember Campbell moved to approve United States Department of Agriculture/Rural Development Outlay Report and Request for Reimbursement Draw Request #1 South Bench Reservoir Water Project in the amount of $134,879.26; Councilmember Thompson seconded.  Motion carried.

Councilmember Smith moved to approve Washington State Department of Commerce/CDBG Voucher Distribution Request #1 South Bench Reservoir Water Project in the amount of $134,879.26; Councilmember Zorica seconded.  Motion carried.

Jason Totland co-owner of the Roxy Theatre requested to utilize the stage in the Newport City Park for big screen outdoor movies three times this summer on the third Saturday of June, July and August.  The only conflict is in July with Bull-A-Rama being on that Saturday evening.  Mr. Totland has spoke with Newport Rodeo President Ray Hanson and he welcomed the movie on that night to help entertain the children.  Mr. Totland also is requesting to be able to bring his concession trailer to the Park during the events.  The movies will be free to the public and will begin at dusk and last about an hour and a half.  The library will be involved with the event as well as will be doing activities with the children for about an hour prior to the movie.  Councilmember Smith moved to allow the movie events in the Newport City Park with a $35 park rental fee and a $50 refundable deposit if the Park is clean and no damage has been done (excluding spilled popcorn) each Saturday; insurance naming the City as additionally named insured as well as an endorsement will be required; all inspections and paperwork needed to be in compliance with Washington State Department of Health for the concession trailer must be in place as well; Councilmember Campbell seconded.  Motion carried.

CITY ADMINISTRATOR COMMENTS:.  

The Bicycle/Pedestrian Safety grant has been submitted. 

The hotel/motel feasibility study will be submitted to the CERB board for review. 

City Administrator King gave a public works update.

BILLS & PAYROLL:

Councilmember Zorica moved to approve the bills and payroll; Councilmember Thompson seconded.  Motion carried.

CLAIMS CHECKS 61972-61994

$31,430.51

CLAIMS EFT 05/17/2018 Run 1-9      $3,662.64
CLAIMS DIRECT PAY 05/17/2018 Run 1-6      $7,770.00
PAYROLL EFTS  694-697: Dir Deposit Run 05/17/2018     

    $44,855.61

ADJOURNMENT:

The meeting was adjourned at 7:31 PM.

Attest:                       By:

            Nickole North, MMC, CPFA                                                            Shirley Sands

                     Clerk/Treasurer                                                                         Mayor